Newsletters

Newsletters

Click here for an instructional webinar on the Newsletter functionality.

Newsletter Management & Console

To begin creating your newsletter, go to your Newsletter Console. 

From this console, you may:

  • Create an entirely new newsletter
  • Edit an existing, but unpublished, newsletter
  • Clone an existing newsletter to utilize its format for new content
  • Create a new issue of an existing newsletter
  • View previously created issues
  • Delete newsletters 

Newsletter Toolkit

We've provided some built-in tools to help you create professional-looking, organized, and informative newsletters for your designated internal Collaboration Groups or your Client Distribution lists.

Visual Editor

The Visual Editor is a built-in tool in the portal Admin UI. It allows you to format your widget text, add links, insert images, etc. the Visual Editor is organized as a toolbar located at the top of Widget Text box.

 

 

Text Options

  • Paragraph
    Drop-down menu, giving options for a variety of text section styles.

  • Font Family 
    Drop-down menu, giving options for a variety of different fonts.

  • Font Size 
    Drop-down menu, giving options for a variety of font sizes.

 

Add Images to Widgets

  • Preferred format – JPEG, GIF, or PNG.
  • Preferred width – no more than 450 pixels (for a single column text widget).
  • You may use third-party graphics editors as an alternative to our built-in editor for resizing images.

 To add an image to a widget on the Widget Details page, click on the Insert/edit image icon .

This will open the Insert/edit image box.

Click on the Browse icon  in the source field, to find a desired image. This opens Moxie Manager, an image management tool with a number of utilities.

  1. Create folders for images for specific topics or sections.
  2. Upload image by selecting from your hard drive, or drag an image into the upload box.
  3. Refresh the list of uploaded images.
  4. Displays images in list form.
  5. Displays images as thumbnails.
  6. Sort images by name, file size, file type, or modification date.
  7. Search tool for downloaded images.

Select desired image, and click Insert.  This will return you to the Insert/edit image box. Fill in the Image description field to show this title when the mouse hovers over the image. Click the OK button to add the image to the widget.

Once the image is inserted into the widget, you may also link the image to a specific web page by highlighting the image, then clicking the  icon, and adding the desired URL.

  

Expand Image Size from Text Box 

There may be times where you want to add a detailed image to your newsletter, but the size constraints of the Text Box are not conducive to viewing the details.  In these cases, expanding the size of the image is imperative.

  1. Take screenshot of image at Full Size  
  1. Insert full sized image into Text Box, using the Insert/Edit Image button  
  1. Click on image so that the image boundaries show

 

  1. Manually resize the image in the Text Box to your desired size, so that it fits completely in the Text Box. 
  1. Click on the Insert/Edit Link button , and add the URL of the original full-sized image, and click OK

You are linking the modified image in the Text Box to the original full sized image.  Clicking the image will now open the full sized version of the image.  You may also want to include a text link saying something like "Click to Enlarge," and link that to the full sized image, as well. 

  1. Go back to the Text Box, make sure it is Active, and then click Save.

  

Create a New Newsletter

Using the tools above, you can create a newsletter.

From your console, click the New Newsletter button. 

This will open the Newsletter Details box.

 

Newsletter Metadata / Header / Footer

In the Newsletter Details box, you can input your metadata, as well as your newsletter's permanent header and footer.  The metadata includes information such as

  • Newsletter name
  • Editor name
  • Collaboration Group or Client Distribution list
  • Email "from" address
  • Subject heading of email
  • Header
  • Footer
  • Date when created
  • Date when modified

Both the Header and the Footer pages accept text and images, as well as tables.  A newsletter Header will often include the name of your company or division, a tagline, a logo, etc.  A Footer will often include the company / division name, address, phone number, website URL, etc.

 

IMPORTANT: Header/Footer Image

If you want to cover the ENTIRE WIDTH of the screen with an image in your Header or Footer (such as a banner), be sure to set the image’s width to 1000 px  (the actual width of our frame) in the Insert/edit image pop-up. 

Keep the ‘Constrain proportions’ checkbox ON to have the height of the image re-size automatically. This ensures that it will display well in the portal view as well as the email Inbox.  

If the banner’s width is above or below 1000 px, the image will extend beyond the page boundaries, or will show empty space, accordingly.

 

When this content is added to the Newsletter Details box, remember to click on the Active box, and then Save.  This content will now automatically be used on each issue of the newsletter that you create.  However, each issue is editable until it is published.

 

Create Newsletter Content

The value of any newsletter is determined by the quality of its content, and the readability of its format.  With SinglePoint, we make it simple to create attractive, easy-to-read newsletters.

You can add Expert Search Headlines direct from your portal, as well as text and images, to your newsletter.  The Content field is populated with a table, which provides areas for you to add content. 

Please Note: each section of the content table can be enlarged or reduced in size, or even deleted if you prefer a blank canvas.  It is included only for your convenience.

 

Add Headlines 

  • Click on the Insert Headline icon 
  • This opens the Insert Headlines box
  • Select folder: from this drop-down menu, select the folder where the search you wish to post resides
  • Select search: from this drop-down menu, select the specific search whose results you wish to post
  • Headline formatting: select one of the pre-defined formats for your search results
  • View your selected format in the Preview box.
  • Click on the Insert button

 

Add Text 

  • Simply type in your text in any part of the content field.
  • Then, using the Visual Editor's features, you can change the fontsizetext colorbackground colorpositioning of text, etc.  Click here for more details on the various tools provided for your use.
  • When you finish adding and formatting your text, remember to hit the Save button.

 
Add Images 

  • Click on the Image icon 
  • This will open the Insert / Edit Image box
  • Click on the Browse icon  in the Source field
  • This will open the MoxieManager, which stores previously used images, and facilitates the uploading of additional images from your hard drive
  • If you have decided to use a previously uploaded image, click on the Insert button in MoxieManager
  • If you wish to upload a new image from your hard drive, choose an image file and click Upload

 

 

 

 Before Publishing Newsletter

 

Before publishing your newsletter, it is recommended that you follow these steps: 

  1. Save your work! 
  1. Preview your work. This allows you to see your finished newsletter outside of the template used to create it, to ensure that all Headlines, text, and images appear the way you intended. 
  1. Email test. Send a test version of the newsletter to yourself and some selected colleagues (if you desire). It is a best practice to see how your newsletter appears in various email programs. 
  1. When you are satisfied with your newsletter, then click on Save & Publish.
     

Publish Newsletter

Once you click the Publish button, the Publish this Newsletter Issue box will open.

 

From here, you can choose to send out your newsletter immediately, or you can use the calendar box to schedule a later date and time for publication.