The Domains functionality allows Portal Administrators to provide and restrict access to their companies' subscribed content.

Domains control user access to search collections and dashboards, whereas Access Groups control user access to documents.

Examples of Domains

  • A Pharmaceutical company subscribes to Life Science-related collections for its research staff, and to Information Technology-related collections for its IT staff. Using the Domains functionality, the Pharma staff will only see Life Science-related content collections in their searches, but no IT-related collections. And the IT staff will not see Life Science collections in their searches, only IT-related collections. The same functionality is applied to the Dashboards each group can access.
  • A parent company subscribes to content for its subsidiaries, who are in different industries. One subsidiary pays for access to a collection that relates to their business; other subsidiaries are not in that industry, and therefore do not require, or subscribe to, content from that collection. So only the first subsidiary's domain will provide access to the collection(s) that they paid for; the other subsidiaries' domains will provide access only to content to which they have subscribed.


How do Domains work?

Domains are created on Admin UI>>>more>>>Domains. Designated collections are assigned to each Domain.

Users assigned to a Domain are limited to usage of the collections defined in that Domain. A user can only belong to one domain.

Dashboards can be limited to a Domain as well:

  • Users (Admin / Contributor / Regular) assigned to a specific domain can view dashboards ONLY in that domain, in addition to dashboards with ‘ALL USERS’ access. Dashboards from all other domains are restricted.
  • Portal Administrators are able to view every dashboard, including those restricted to a domain, from the Admin UI. In order to view dashboards in User UI (and on dashboard directory), Admins must first add themselves to the appropriate domain, or else utilize a direct URL to the dashboard.


Create New Domain

Create a new domain by clicking the New Domain button (see image above).

This opens a box where you give a name to your new domain, and choose the collections that you wish to be included in it. Your collection choices are limited to those that your company has already subscribed. 

You may also set up a specific theme and landing page for each domain, to support the different groups of users. When completed, click on Save.


Edit Existing Domain

Edit an existing domain by clicking the Edit link next to the domain in question.

This opens a box where you edit the name of the domain, as well as edit the collections that you wish to be included in it. Your collection choices are limited to those that your company has already subscribed to.

You may also search for personnel who have access to this domain, and add or delete personnel as necessary.

When completed, click on Save.


Assigning Users to Domains, and Domains to Users

In the User Access section, click the Clear Filter button first, which will make all users of the portal appear in the list below. You may add individual users to the Domain in this manner.

To limit the list of added users to a specific Access Group, choose the appropriate group from the Access Group drop-down menu, click the Apply Filter button.

Check the boxes of the designated individuals, or on the check-box in the table header in order to select them all. Click the Add Selected button, and the designated Users will be added to this domain.

→ In the event that you want to use a domain as a means to restricting access to dashboards, you will need to add/delete user to/from the Access group, then you need to add/delete user to/from the Domain.